ABT: AMERICAN BALLET THEATRE
Kevin McKenzie: Artistic Director
Rachel S. Moore: Executive Director

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Herman Cornejo in The Dream
Photo: Marty Sohl
Copyright 2008 Ballet Theatre Foundation, Inc.
All rights reserved.

Jobs At ABT
 
Are you interested in working for a vital and thriving arts organization? American Ballet Theatre often has exciting job openings for experienced arts professionals, as well as entry level positions for enthusiastic first-time employees. Please look below for the exciting employment opportunities available at ABT. Remember, this page is updated as openings become available, so keep checking back.


Director of Special Events

Classification:
Department:
Last Revision:
FLSA Status:
Director of Special Events
Development
June 23, 2008
Exempt

General Description:
The Director of Special Events is responsible for the planning and execution of ABT’s annual fundraising events in New York City, nationally and internationally. Annual program includes 8-12 major fundraising events which gross over $4 million in addition to a multitude of cultivation and stewardship events in private homes. The Director supervises one Development Associate and serves as the primary liaison with a freelance consultant on ABT’s largest fundraising events—the annual Spring and Fall Galas.

Specific Responsibilities:
  • Create a strategic plan each fiscal year to achieve fundraising goals for all galas and benefit events
  • Oversee creation of a master events schedule with deadlines for solicitation letters for committee membership, underwriting commitments, invitation design, printing and mailing, tastings, follow-up calls, and post-event acknowledgement letters
  • Coordinate and execute the development and planning of all ABT galas/benefits raising a minimum of $4 million annually; identify opportunities for new events in NYC and in ABT tour cities
  • Create income and expense budgets for each event and monitor all financial details, including billing and collection of event pledges; ensure that financial information is entered into Raiser’s Edge accurately and in a timely fashion; reconcile revenue and expense figures with finance department
  • Develop pricing levels and privileges, perks and benefit plans for each event
  • Organize and manage prospect identification, cultivation, and solicitations for gala chairs, committee members and honorees
  • Work with event leadership to source and secure underwriting for each event
  • Maintain positive work relationships with event committees and provide them with the support and motivation needed to accomplish their goals
  • Oversee menus, catering, décor, rentals, seating, and all other event logistics to ensure every event is produced seamlessly
  • Oversee preparation of theater ticket holds and theater seating; coordinate ticket hold needs with Company Management to ensure the best availability for all event attendees
  • Oversee drafting of copy for invitations, ads, dinner programs, acknowledgement letters as well as all other printed materials for each event
  • Ensure underwriting sponsors recognized appropriately for each event and according to contract specifications
  • Involve senior development colleagues in the planning, organizing and managing of fundraising and cultivation events, working collaboratively as a member of the team
  • Perform other duties as assigned

Position Qualifications:
Bachelor's degree required; master’s degree is preferred. Minimum of five years of fundraising experience, preferably coordinating high-profile special events is required. In addition, a background of working with high-level donors, volunteers and board members is highly desirable. Enthusiasm and imagination are vital to the role, as are superb communication skills and an orientation to success. The ideal candidate will possess the ability to organize and prioritize multiple projects to meet assigned deadlines. He or she must interface effectively and appropriately with trustees, donors and prospects, volunteers, and other staff. Computer facility and ability to function in a networked PC environment are necessary. RaisersEdge and Filemaker Pro knowledge a plus. Periodic travel; evenings and weekend hours as needed.

Primary Reporting Responsibility:
Secondary Reporting Responsibility
:
Director of Development
Associate Director of Development

Please send resume and cover letter to abrown@abt.org.
Application deadline: September 22, 2008. No calls please.